Finance Administrative Assistant

• Provide administrative support and perform general duties for multiple departments including, but not limited to, Finance, Compliance, Accounting, Accounts Payable, Revenue Audit, Receiving, and Casino Operations.
• Perform reception duties as needed.
• Answer and forward telephone calls including taking and forwarding messages.  Provide routine information to callers as appropriate.
• Schedule and organize activities such as meetings, travel, conferences and department activities for team members.
• Perform desktop publishing including creation and development of visual, audio and written presentations.
• Establish, develop, maintain and update filing systems.  Retrieve information from files when needed.
• Establish, develop, maintain, and update library of documentation such as regulatory material, licensing records, and vehicle registrations.
• Assist the Compliance Manager with all Currency Transaction reporting, Suspicious Activity reporting, Know Your Customer (KYC) reviews, and Anti-Money Laundering (AML) or Title 31 requirements.
• Process all payroll and scheduling for the Casino Operations department.
• Generate paperwork for team member actions/changes. Assist in tracking attendance and generating attendance point notifications as required.
• Keep records of scheduled PTO and shift trade days for the Casino Operations department.
• Retrieve, sort and distribute mail following appropriate procedures, including maintaining and use of postage equipment. Process outgoing mail/FedEx, or similar deliveries.
• Photocopy, scan, email, and fax information and documents as needed or requested.
• Maintain and service all office equipment including but not limited to changing toner cartridges, ensuring machines are adequately stocked with paper, and clearing jams and/or initiating maintenance requests.
• Ensure cleanliness of administrative break areas and conference rooms.
• Work independently and within a team on special nonrecurring and ongoing projects as assigned including special projects such as planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Complete various forms as needed such as purchase orders and check requests including obtaining appropriate authority signatures and distribution to the appropriate parties.
• Courteously greet team members, patrons, visitors and vendors, determine their needs and direct them to the appropriate person, office, or area.
• Attend meetings as required and record, transcribe and distribute meeting minutes within appropriate time frames.
• Perform data entry as requested.
• Meet departmental or company project and assignment requirements and deadlines.
• Coordinate travel arrangements for department management as needed.
• Responsible for departmental purchasing, management/inventory of supplies and office equipment.
• Maintain strict confidentiality of all files, communications, and information in the conduct of company business.
• Meet department uniform, appearance, and grooming requirements.
• Must adhere to regulatory, department and company policies.
• Perform all job duties in a safe and responsible manner.
• Perform other job related and compatible duties as assigned.
• Any job duty needed to promote productivity in the efficient administration of business, or any reasonable request made by management personnel.

le duties as assigned.