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Financial Systems Administrator

USDA Food Safety and Inspection Service
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Financial Systems Administrator

 

DEPARTMENT OF AGRICULTURE

Food Safety and Inspection Service

Accounts Payable and Management Branch (APMB)

Summary

 

This position is eligible for up to 4 days telework per week and other flexible work arrangements.

This position is located in the Office of the Chief Financial Officer (OCFO), Financial Management Division (FMD), APMB. FMD is responsible for verifying, authorizing, and processing financial documents that represent payments of multi-million dollars annual payments to employees and the billing and collection of multi-millions of dollars in revenue from sources owing funds to FSIS.

This job is open to

 

 

Career transition (CTAP, ICTAP, RPL)

 

Federal employees who meet the definition of a "surplus" or "displaced" employee.

 

The public

 

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

 

  • Identifies and tracks trends or shortcomings in programs and procedures and generates options for solutions, such as process or system improvements.
  • Recommends the developing and reporting of additional data or new reports.
  • Identifies shortcomings and issues, such as adverse trends or the need for upgrades to systems and processes and develops plans for corrective action.
  • Participates in the preparation of new and revised FSIS notices, bulletins, directives, all user notifications, and end of year guidance.
  • Reviews, modifies, and develops internal controls which require the study of regulations, laws, and policies to assess their impact on the methods and procedures used within OCFO.
  • Provides technical direction and guidance on the day-to-day operations and coordinates/participates in the year end closing activities that, affect the financial account statements.
  • Serves as project manager between multiple software/programming options, gather requirements, work with developers, conduct pilot testing, and train end users of new or revised systems ensuring an increase in quality to all OCFO stakeholders.

Requirements

 

Conditions of Employment

 

  • You must be a US Citizen or US National.
  • Males born after 12/31/1959 must be Selective Service registered or exempt (see https://www.sss.gov/Home/Registration).
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one-year probationary period, unless previously served.
  • Subject to one-year supervisory/managerial probationary period unless prior service is creditable. New USDA supervisors must successfully complete all components of the required training program before the end of their probationary period.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Must pass the E-Verify employment verification check. To learn more, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/

Qualifications

 

Applicants must meet all qualifications and eligibility requirements (including specialized experience and/or education) by the closing date of the announcement, as defined below:

Specialized Experience: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience at the GS-12 grade level or equivalent as listed below:

- Managed projects that deal with data analysis and data based analysis in financial systems
- Created reports to validate the accuracy of financial data
- Recommended how to correct information in financial systems
- Verified current processes, policies, and procedures are in line or correct with current regulation and law.
- Monitored access between multiple software programs used to complete my Agency or Company goals.
- Conducted testing on software to identify new software updates or updates to current software to ensure they operate within regulatory guidance.


For more information on how to qualify please, Click Here

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

 

There is no education substitute for this position

Additional information

 

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

This announcement may be used to fill additional like vacancies should any occur in the announced duty location(s).

Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. To see more information visit CHCO Council.


This position is eligible for up to 4 days telework per pay period and other flexible work arrangements. Employee participation is at the discretion of the supervisor.

More information on applying under special hiring authorities such as the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses and Schedule A Disabled may be found on the USAJOBS website.

Benefits

 

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

 

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

 

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures and USDA policy using category rating. Applicants who meet basic minimum qualifications will be placed in one of two or three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veterans. Only those highly rated by the subject matter experts will be referred to the selecting official. Category placement will be determined based on applicants' quality of experience, and the result of the preliminary resume and education (if applicable) reviewrequired for this position. Preference will be applied to applicants who move forward after the pre-certificate evaluation.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Creative Thinking
  • Financial Systems
  • Knowledge Management
  • Systems Integration
  • Systems Testing and Evaluation

In addition to the online questionnaire, applicants for this position will be evaluated by one or more subject matter experts. If a panel is conducted, subject matter experts may review your resume and other application materials to determine your qualifications and assign a rating based on the required competencies. Please ensure that your resume does not simply list job duties, but also highlights accomplishments that demonstrate possession of the required competencies.

To be considered for this position, you must complete all required steps in the process. In addition to the application and assessment questionnaire, this position requires a preliminary resume and education (if applicable) review to evaluate competencies and education (if applicable) required to perform the job.

You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category. Eligible applicants will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Assessment Questionnaire. Applicants with Veterans' Preference are listed ahead of applicants who do not have Veterans' Preference within each category.

NOTE: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right.

To view the application form, visit: https://apply.usastaffing.gov/ViewQuestionnaire/12459804

 

Required Documents

 

To apply for this position, you must submit a complete Application Package which includes:

- Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties, including work schedule, hours worked per week, dates of employment; and title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications. If you need assistance in creating a federal resume please click here.


If claiming Veterans' Preference, you must submit a DD-214, Certificate of Release from Active Duty, showing dates of service and discharge under honorable conditions. If currently on active duty, you must submit a certification of expected discharge or release from active duty service under honorable conditions (no later than 120 days after the date the certification is submitted). Enlisted Record Briefs and military identification do NOT qualify as official documentation. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Veterans' Preference must be verified prior to appointment. Without this documentation, you will not receive Veterans' Preference and your application will be evaluated based on the material(s) you submitted.

If claiming 10-point Veterans' Preference, you must provide the DD-214 or certification requirements (see above), plus the proof of entitlement for this preference as listed on the SF-15 (Application for 10-point Veterans' Preference). The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference. For information on Veterans' Preference see: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/veterans/.

Surplus or displaced employees eligible for CTAP, RPL, or ICTAP must provide: Proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application (per 5 CFR 330).

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted and failure to submit required, legible documents may result in loss of consideration.

 

If you are relying on your education to meet qualification requirements:

 

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

 

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on 07/30/2024 to receive consideration.

Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than 12 P.M. (ET) on the closing date of the announcement to be entered into the system prior to its closing. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

Alternative Methods for Applying: If you are unable to apply using the internet, please fax your request for an application package along with your name and mailing address to: HR (Branch 3) 1-833-795-2327

To begin, click "Apply Online" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents.

Step 1: Create a USAJOBS account (if you do not already have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2: In your USAJOBS account, you will have the opportunity to select your stored USAJOBS resume, create a new resume or upload a resume, and upload other relevant documents. All uploaded documents must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX). See "Required Documents" for details. Select the document you want to submit.

Step 3: Click "Apply Online," answer all required questions, verify the documents you selected from USAJOBS transferred into the Agency's staffing system, and attach any additional documents that may not have transferred or be required. If qualifying based on education, you must submit a legible copy of your college transcript(s), with your application package, showing your conferred degree (if any) and/or applicable coursework as proof that you qualify based on education. If you have not yet graduated, submit your current transcript.

NOTE: It is an applicant's responsibility to submit updated information. You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application" to continue.

NOTE: Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you do not have access to the Internet, you are strongly encouraged to visit your library, state employment office, or another establishment that provides internet service to complete the online application and the assessment questionnaire. If this is not an option, refer to the Alternative Methods for Applying section below for specific instructions.