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TECHNICAL MANAGER II – PERSONNEL SERVICES TECHNICIAN – IPR# 47480

Illinois Department of Transportation *
Email

Agency :  Department of Transportation 
Closing Date/Time: 07/12/2024 
Salary: $4,316 - $7,534 Monthly 
Anticipated Starting Salary Range: $4,316 - $5,816 Monthly
Job Type:  Salaried
County: LaSalle 
Number of Vacancies:  1 
Plan/BU: NR916 Pro-Tech Teamsters

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Agency Mission Statement

 

The Illinois Department of Transportation is seeking to hire a Personnel Services Technician.

 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

 

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

 

  • Monday-Friday work schedule
  • Flexible work schedules are available in many program areas (flexible time, hybrid scheduling).
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually.
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
  • Employees earn (3) paid Personal Days annually.
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

 

Job Responsibilities

This position is accountable for performing a wide variety of administrative duties related to personnel and management support services regarding employee files, personnel action forms, training, staffing, payroll, attendance keeping, benefits, and other personnel services.

This position reports directly to the Personnel Services Manager. 

The incumbent functions in an environment which is highly sensitive and involves confidential activities in relation to the district’s technical personnel.  Within this framework, the incumbent provides a wide variety of services related to payroll, training, salary monitoring, processing of personnel action forms and daily interaction with district employees.  The incumbent’s responsibilities include assisting and/or conducting interviews in the interview process for all technical, code, and negotiated rate personnel. Many of the duties of the position are accomplished by working with an on-line computer system and using the Time Keeping System (TKS) and the Asset Management Program (AMP) system to enter, verify and check all services related to payroll.

Typical problems are assuring all paperwork is completed accurately, confidentially and in a timely manner and ensuring accurate personnel records, meeting of deadlines in the area of payroll through the TKS computer system.  Challenges to the position are to ensure that all personnel transactions, insurance transactions, salary deductions and overtime compensation are correctly entered and reflected on TKS so that all employees receive a correct payroll warrant, to be certain that employees are given correct information and advice regarding employee benefits and to ensure consistent application of labor union matters. The greatest challenge to the incumbent is to efficiently set priorities and handle the constant changing benefits and pay schedules.

 

The incumbent prepares Personnel Action forms, prepares correspondence and special reports involving district personnel; assists with necessary forms for position descriptions; prepares and coordinates the processing of new employees; provides orientation to all new employees, handles training course announcements, registrations and cancellations; prepares Internal Personnel Action forms and requisitions for technical employees, prepares monthly staffing and statistical headcount reports, monitors and handles salary increases for technical employees, prepares interview paperwork for technical positions, handles flexible hours requests, provides hiring opportunity counseling to all applicants, handles the employees training records, monitors annual performance evaluations and maintains employee personnel and medical files, advises employees regarding personnel procedures and transactions, answers questions regarding personnel matters and assists the Personnel Office with the Group Insurance Program and State Employees’ Retirement System benefits.

Job Responsibilities Continued

The incumbent performs most assigned responsibilities without assistance and has the latitude to apply policies and procedure and make decisions in a multitude of personnel areas for which this position is responsible.  Problems involving actions that deviate from policy and establish procedures or have potential impact beyond the Personnel Services Section are referred to the Personnel Office.  The incumbent must work within the confines of all state and federal laws, union contracts, and the department’s Personnel Policy Manual.

In performing the function of this position, the incumbent deals with district personnel at all levels throughout the district for providing labor union contract interpretation, grievance, and disciplinary investigation and resolution; central Bureau of Personnel Management, central Bureau of Labor Relations, and the general public on a daily basis.  The incumbent also has contact with all permanent and temporary employees concerning employment issues. 

The effectiveness of this position is measured by the level of assistance provided to management and district employees.  In addition, the incumbent is evaluated on effective labor contract interpretation and grievance/disciplinary resolutions and on whether deadlines are met, personnel action forms and other paperwork are expeditiously processed, and inquiries are answered with good authoritative answers, timely and accurate submittal of payrolls and attendance records.

Principal Accountabilities

1.     Conducts, assists, and/or coordinates interview processes for all technical, code, and negotiated rate personnel.
2.     Timely and accurately processes all payrolls and ensures that all employees receive correct payroll warrants.
3.    Processes all Personnel Action forms in an accurate, confidential, and timely manner for the purpose of maintaining an accurate Human Resource Information database.
4.    Ensures employees receive timely and accurate information pertaining to the benefits to which they   are entitled.
5.     Maintains confidential employee personnel and medical files.
6.     Performs duties in compliance with departmental safety rules.
7.     Performs all duties in a manner conducive to the fair and equitable treatment of all employees. 
8.     Performs other duties as assigned.

Minimum Qualifications

- Completion of a bachelor’s degree majoring in business, human resources, economics, public finance or public administration; OR
Completion of two years of college PLUS one year of experience in business, human resources management, economics, public finance, public administration or a combination thereof; OR
Five years of experience in business, human resources, economics, public finance, public administration or a combination thereof.

Preferred Qualifications

- Knowledge of agency policies and procedures.
- Ability to communicate effectively and follow oral and written instructions.
- Good organizational skills.

Conditions of Employment

Successful completion of a background screening.

*If you meet the qualifications for this position, please follow the link and apply today! https://illinois.jobs2web.com/job/Ottawa-PERSONNEL-SERVICES-TECHNICIAN-IL-61350/1184642600/

Work Hours:  8:00 AM - 4:30 PM, Monday-Friday 
Work Location: 700 E Norris Dr, Ottawa, Illinois, 61350 
Office: Office of Highways Project Implementation/Region 2/District 3/Administration
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

Job Family: Transportation ; Office & Administrative Support

*If you have questions about the Job Responsibilities or Qualifications, please reach out to the Agency Contact listed above

*If you have questions about the application process, please reach out to DOT.Recruitment@Illinois.gov