TPWD - Administrative Assistant III (Coastal Fisheries - Galveston Bay Ecosystem)

TPWD - Administrative Assistant III (Coastal Fisheries - Galveston Bay Ecosystem) (00036193) 

Organization: PARKS AND WILDLIFE DEPARTMENT 

Primary Location: Texas-Dickinson 

Work Locations: 

CF-Dickinson Marine Lab 

1502 Pine Drive 1502 FM 517 East

 Dickinson 77539

Job: Office and Administrative Support 

Employee Status: Regular 

Schedule: Full-time 

Standard Hours Per Week: 40.00 

Travel: Yes, 5 % of the Time 

State Job Code: 0154  

Salary Admin Plan: A 

Grade: 13  

Salary (Pay Basis): 3,659.79 - 3,659.79 (Monthly) 

Number of Openings: 1 

Overtime Status: Non-exempt 

Job Posting: Sep 20, 2023, 7:50:08 AM 

Closing Date: Oct 4, 2023, 11:59:00 PM 

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements.  Part-time experience credit is prorated based on the duration and hours worked per week.  Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. 

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en  

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:  If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/

Required forms that will need to be attached with application for Military Employment Preference:

1.     Veteran- DD214 showing honorable discharge.

2.     Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

3.     Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

4.     Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders.

5.     Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities.  Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit,  telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Christine Jensen, (281) 534-0110

PHYSICAL WORK ADDRESS: TPWD Coastal Fisheries - Galveston Bay Ecosystem, Dickinson Marine Lab, 1502 FM 517 East, Dickinson, TX   77539

GENERAL DESCRIPTION:

Under the supervision of the Galveston Bay Ecosystem Team Leader, this position performs complex (journey-level) administrative support work including providing administrative support for the Galveston Bay Ecosystem Team and the Sabine Lake Ecosystem Team. Creates and prepares documents and correspondence; copies, faxes and maintains files and reports; and assists with managing databases.  Ensures telephones are answered appropriately and messages are communicated promptly and accurately.  Performs, routes and tracks purchasing actions; and maintains vehicle logs, travel vouchers, and general facility operations.  Responsible for budget information, reserving meeting rooms, coordinating conference calls and arranging travel amenities as required.  Supports education efforts by assisting with educational activities as appropriate.  Supports Management branch as needed.  Works under general supervision, with moderate latitude for the use of initiative and independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures.

Qualifications

MINIMUM QUALIFICATIONS

Education:

Graduation from high school or GED.

Experience:

Two years experienced performing administrative support duties.

Licensure:

Must possess or be able to obtain within 30 days of employment, a valid class “C” Texas driver’s license.

NOTE:  Retention of position contingent upon obtaining and maintaining required license.

Must take Texas Procurement and Support Services (TPASS) Basic Public Purchasing training within 30 days of employment.

ACCEPTABLE SUBSTITUTIONS

Experience:

Thirty semester hours from an accredited college or university in Business Administration related coursework may substitute for one year of the required experience.

PREFERRED QUALIFICATIONS

Education:

Graduation from an accredited college or university with a Bachelor’s degree.

Experience:

Experience working with purchasing for a state governmental agency.

Licensure:

Texas Procurement and Support Services (TPASS), Basic Public Purchasing training and/or certification.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of basic general office practices and administrative procedures;

Knowledge of general accounting practices;

Knowledge of business English, spelling, grammar and basic arithmetic applications;

Knowledge of accounting and record keeping;

Knowledge of general office management and technology;

Skill in effective verbal and written communication;

Skill in providing quality customer service in a courteous and professional manner;

Skill in effective interaction with staff at all levels of the department and other state agencies and

organizations;

Skill in organizing and prioritizing work load;

Skill in using personal computers and peripherals;

Skill in using MS Word, Excel and Outlook;

Skill in database management;

Skill in producing correspondence, formatting tables and forms;

Skill in using advanced software applications MS PowerPoint, Oracle and Access;

Skill in making independent decisions while organizing, prioritizing and performing office duties;

Ability to effectively and courteously interact with professional staff and public;

Ability to work as a member of a team;

Ability to maintain a smooth distribution of information and track pertinent items to ensure deadlines are met;

Ability to use a multi-line phone system and standard office equipment;

Ability to work under close supervision with minimal latitude for the use of initiative and independent judgment;

Ability to create and maintain records and filing systems;

Ability to organize and prioritize work and make independent decisions;

Ability to process requisitions and purchases orders entries into CAPPS system;

Ability to learn agency purchasing rules and regulations;

Ability to work under moderate supervision with limited latitude for the use of initiative and independent judgment;

Ability to deal effectively with customers, vendors, co-workers, agency representatives;

Ability to interpret agency rules, regulations, procedures, policies, monitor deadlines, commitments, assignments, develop and maintain record system and branch files;

Ability to work under general supervision with moderate latitude for the use of initiative and independent judgment.

WORKING CONDITIONS

Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;

Required to work overtime as necessary;

Must conform to TPWD dress and grooming standards, work rules, and safety procedures;

Required to travel 5%;

Required to operate a State vehicle;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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