Real Estate Services Administrator

Real Estate Services Administrator

About the role

Include disclaimers appliable for the role i.e. State Pay Transparency requirements, sponsorship eligibility, COVID 19 etc. Job Summary

Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.

What youll do

Duties and responsibilities

Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.

Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assists with budget preparation by researching costs for supplies and services and acquiring bids as advised. Align with bid process guidelines. Assists with preparations of monthly and quarterly management reports.

Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

Coordinate accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Completes other duties as assigned.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

What youll need

To perform this job optimally, you are able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

Education and Experience

High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

Interpersonal skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Financial knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Other Skills and/or Abilities

Intermediate to advanced skills with Microsoft Office Suite

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

1. Complete all required and assigned Health, Safety, and Environmental training at a satisfactory level

2. Follow all activity policies and procedures, including all Health, Safety, and Environmental-related requirements at all times

3. Participate in all Health, Safety, and Environmental -related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

4. Report any conditions which you feel could result in an accident or injury and / or stop work if required

Why CBRE?

• We provide extensive benefits including medical, dental, vision, 401K, PTO and more!

Apply online: http://cbre.contacthr.com/127838766