Administrative Assistant, Finance

Overview

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program

Responsibilities

• The position requires an enthusiastic person who can quickly adapt to the ever-changing environment and who will exhibit that he/she is part of the EFW team.
• Support the procurement of equipment, materials, and supplies by utilizing available tools for procurement.
• Analysis and preparation of purchase orders as requested.
• Coordinates operation of travel management systems for employees, vehicle rental, hotels.
• Works closely with management teams as well as outside vendors.
• Maintain front desk security and visitor log.
• Maintain excellent customer service in person and via telephone, including directing and filtering calls as necessary.
• Perform various administrative duties in support of assigned manager(s).
• Support and promote company core values.
• Follow requirements for approving commission requests and how to reject when necessary.
• Follow the processes involved with preparing expense accounts for approval and how to submit them for payment.
• Regular attendance is required.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

• Intermediate proficiency in Microsoft Office, internet, web-based, and job specific software applications.
• Requires strong skills in the Microsoft Office products, in particular Excel and Word with basic skills in PowerPoint and Access.
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors.
• Ability to create spreadsheets and manipulate data contained in spreadsheets already created.
• Good judgment; knows when to escalate issues and when to try to resolve.
• Self-starter and ability to work with little direction.
• Excellent spelling, grammar, and written/oral communication skills.
• Ability to plan, organize, and manage multiple projects and set priorities.
• Ability to read and interpret general business documents.
• Ability to write routine reports and general business correspondence.
• Ability to work with peers and communicate basic concepts.
• Ability to solve practical problems through standardized solutions that require limited judgment.
• Ability to follow prescribed and detailed procedures to solve routine problems.
• Must be eligible to work in the United States.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• At this time, EFW will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.