Admissions Officer (Hybrid), Medicine - Educational Programs & Srvices
Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.
Department Information
The Stanford School of Medicine is at the forefront of medical education, training the next generation healthcare leaders. The Master of Science in PA Studies (MSPA) program educates Physician Assistant (PA) students to become not only competent clinicians, but trailblazers and leaders in the field of medicine.
Job Purpose
The MSPA program is seeking an energetic, detail-oriented Admissions Officer to administer its admissions processes with minimal supervision. The Admissions Officer will manage all aspects of the admissions cycle in collaboration with leadership, including but not limited to portal management, file review, application management, and event coordination. The primary responsibilities for this position will be application and data management as well as the coordination, execution, and evaluation of the applicant interviews, and serving as the primary program representative to prospective and current applicants.
This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site), subject to operational need.
Core Duties
- Read, evaluate, and make first-level recommendations on applications
- Manage the online application portal (CASPA), to include funneling applications to the internal review system
- Manage applications through the internal review system
- Manage all applicant data
- Serve as the primary point of contact for all admissions-related matters to both internal and external stakeholders, particularly prospective students
- Coordinate all resources required for interviews, including liaising with faculty, staff, and student volunteers, as well as University stakeholders such as MedScheduler and catering, and external stakeholders as necessary
- Assist in management of and compliance with the interview-related budget
Education & Experience (Required)
Bachelor's degree and 2 years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities (Required)
- Strong oral and written communication skills.
- Excellent reading comprehension skills.
- Strong organizational, planning and time management skills.
- Demonstrated ability to work independently and make distinctions among competitive applicants.
- Excellent interpersonal skills.
- Professional presentation skills.
- Program planning skills.
Desired Qualifications
- Basic computer skills, including experience with Microsoft Office Suite.
- Basic analysis and problem-solving skills.
- Strong customer service skills.
- Relevant computer systems/technology experience.
- Understanding of financial transactions.
- Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
- Strong project management and organizational skills
- Experience developing training materials and executing programs involving new processes and technology among diverse teams
- Knowledge of project planning techniques; demonstrated ability to analyze, develop and roll-out new projects
- Experience in selective admissions, student affairs, or a closely related field, in related University departments
- Ability to work with online applications and if needed, design, deploy and maintain content in a web-based application
- Familiarity with managing databases, conducting analyses, designing reports, and if needed, implementing the reports in web-based applications
- Basic programming skills, or willingness to learn a programming language (e.g. Python or R)
- Prior experience with, or willingness to learn, basic database management tools
Physical Requirements
- Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
- Occasionally lift, carry, push pull objects that weigh up to 10 pounds.
- Rarely stand, walk, use a telephone and write by hand.
Working Conditions
May work extended or non-standard hours based on project or business needs. Occasional local and overnight travel may be required.
Working Standards
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $77,000 to $91,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visithttps://cardinalatwork.stanford.edu/working-stanford/covid-19-guide/interim-policies/covid-19-vaccination-and-surveillance-testing
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.