Regional Coordinator, The Emergency Food Assistance Program (TEFAP)
This position coordinates the outreach and training of partner agencies in The Emergency Food Assistance Program (TEFAP) in DC and Prince Georges and Montgomery County in Maryland. TEFAP is a program that provides nutritious government food to low-income families. The position requires an individual who is eager to build strong relationships with community organizations in TEFAP and with the state agencies that oversee the program regionally. The Coordinator will work in a team environment along with a peer TEFAP coordinator and will serve as an integral part of the MD regional team to expand the reach of CAFB's presence in the community.
Essential Functions:
TEFAP Administration- 65%
- Conduct outreach and onboard additional partners to the TEFAP program in the DC and MD regions
- Provide initial trainings to new USDA partners and conduct annual recertification training and relevant trainings as needed to ensure program compliance and guidelines are met.
- Ensure that guidelines and training materials are up to date to meet state and federal requirements.
- Work along the Service Insights (data recording and analysis system) team to onboard TEFAP partners into the database system.
- Work with Operations and Food Resources Departments to maintain a consistent and nutritious inventory that is in line with our ability to distribute the food in a timely manner
- Collect and analyze data, as required, from USDA.
- Provide monthly and/ or quarterly reports to the USDA state agencies.
- Provide data collection and analysis to assist in preparation of CAFB grants and annual reports
- Communicate with state agencies to strengthen relationships and including but not limited to report, compliance and guidance about TEFAP program
- Assure the timely submission of all reports to State Agencies in accordance to state contracts and work plans.
- Streamline processes for accurate tracking, filing, report preparation, and timely report completion.
- Collaborate in different MD region initiatives to accomplish yearly goals.
TEFAP Site Review, Data Monitoring/ Internal Audits 35%
- Monitor sites/site coordinators to ensure program guidelines are met.
- Maintain and update all records pertaining to TEFAP, including updating and maintaining Standard Operating Procedures for the program.
- Perform site inspections of all sites on an annual or as needed basis to ensure program guidelines are met.
- Perform internal audit program reviews.
- Maintain distribution site information and accurately update database and hard copy files.
- Other MD region duties as assigned.
Position Requirements
- Excellent written communications skills and good public speaking skills;
- Excellent organizational skills and attention to detail
- Ability to prioritize and adhere to tight time frames
- Ability to analyze and report data
- Ability to manage financial budgets with supervisor oversight
- Experience using Excel and proficient in Microsoft Office programs
- 4-year degree or Associates degree with 1-3 years professional experience
- Valid driver’s license; ability to drive throughout service area for site visits
- Experience working with culturally diverse populations
- Site visits may require standing and moderate walking
Preferred Qualifications:
- Experience working with data systems
- Proficient in Spanish or Amharic Language a plus
- Experience leading trainings for adult audiences
- Non-profit experience preferred
- Ability to commute to meet MD partners
Schedule:
- Hybrid schedule available
- Regular work hours are Monday through Friday from 8:30am to 5:00pm; with weekends or extended hours for special events
COVID-19 Requirements:
- Per DC Government Mandate Candidate must be fully vaccinated.
NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
WE OFFER: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment
Application Process:
- Interested applicants must submit a resume with their application. Applications will be reviewed on a rolling basis.
EOE Statement
Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.