Assistant to Financial Division

Description

Performs a variety of complex clerical work in the Office of the Clerk of Circuit Court. Responsibilities include balancing cash registers, preparing monies and reports for daily deposits, completing daily and monthly financial reports, disbursing checks and reviewing Lists of Allowances for submission to the Supreme Court of Virginia. Also responsible for calculating court costs, establishing payment plans, and receipting payments in criminal and traffic cases. Employee must exercise independent judgment in completing assignment tasks. Employee must also exercise considerable tact and courtesy in frequent contact with the general public.

Minimum Qualifications

High school graduate or equivalent; and 1-2 years of experience in varied clerical work; or any combination of education and experience which provides the required knowledge, skills, and abilities.

Supplemental Information

Performs daily bookkeeping which involves preparing registers for the day, reviews previous day’s deeds for correctness; prepares deposits for bank, enters journal vouchers to General Ledger; prepares Treasury reports as required by the Commonwealth of Virginia Department of Accounts and disbursing checks. 

Reviews monthly financial reports of collections and delinquent accounts for accuracy.

Reviews List of Allowances for payments for court appointed attorneys, court reporters, witnesses, psychiatrists/psychologists, and jurors for services rendered; prepares documents for payment of all office expenditures, restitution payments to victims, and bond refunds.

Physical Demands

Must be physically able to operate a variety of automated office machines including computers, typewriters, calculators, copiers, facsimile machines, etc. Occasionally may lift, carry, push, pull or otherwise move objects. Must be able to lift up to 25 pounds. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.