Grants and Contracts Officer

Under general direction of the Chief Financial Officer and Chief Accountant, the Grants and Contracts Officer performs the full range of duties related to the application for, and administration of, grants for the Judicial Branch. This position also develops, implements, and monitors contracts on behalf of the Administrative Office of the Courts (AOC) and the Supreme Court.

The incumbent may be required to attend meetings outside of normal working hours; work occasional evening and weekend hours; and may be required to travel statewide as necessary. 

The ideal candidate is:

 This position can be located in Carson City or Las Vegas. 

Examples of Duties / Knowledge & Skills

•  Prepare grant applications for federal funding for Court and/or Court-sponsored programs including writing and amending program descriptions and compiling required financial and statistical data.

•  Assist programs with issuing, reviewing, processing, and monitoring subgrants.

•  Research, write, recommend and implement grant program plans and projects within grant guidelines to maximize and enhance services provided.

•  Compile data and prepare reports regarding program implementation and activities and funding sources.

•  Prepare for and participate in federal and/or Court grant compliance monitoring activities.

•  Review audits or financial records, reports and statements to determine compliance with grant requirements.

•  Review and track Court expenditures related to grants and verify the Accounting Unit draw is accurate.

•  Assist with the development and release of Requests for Proposals (RFP’s), or informal solicitations, to determine suitable contractors to meet the Court’s needs.

•  Receive, compile, and distribute RFP materials to RFP review committees.

•  Sit on RFP committees and conduct and document discussions and decisions related thereto.

•  Develop contracts and collaborate with AOC Accounting and Legal to complete and implement such agreements.

•  Seek out and engage vendors in the contracting process.

•  Monitor contract expenditures and ensure compliance with contractual terms..

•  Validate with Accounting Unit contract related information so sufficient categorical authority is maintained in the budget.

•  Assist with biennial budget preparation and submittal with respect to grants and contracts.

•  Develop and implement and/or assess, monitor, control and review grant-in-aid

projects/programs administered by the Court and provide assistance to recipients, including assistance in evaluating program effectiveness.

Minimum qualifications & Requirements

Grants and Contracts Officer I- Bachelor’s degree in business administration, business management, accounting, finance, or related field, and two years of experience in the research, development, evaluation, or negotiation of federally-funded programs, organizations, methods or procedures, or administration of policies and procedures for a program or functional area; OR an equivalent combination of education and experience. 

 Grants and Contracts Officer II- Bachelor’s degree in business administration, business management, accounting, finance, or related field, and two years of experience in the research, development, evaluation, or negotiation of federally-funded programs, organizations, methods or procedures, or administration of policies and procedures for a program or functional area, which included monitoring contracts and/or procuring grants; OR an equivalent combination of education and experience. 

 Grants and Contracts Officer III- Bachelor’s degree in business administration, business management, accounting, finance, or related field, and two years of experience in the research, development, evaluation, or negotiation of federally-funded programs, organizations, methods or procedures, or administration of policies and procedures for a program or functional area, which included managing contracts and grants; OR an equivalent combination of education and experience.