Video Agency Office Assistant
Are you looking to get your foot in the door to a fun video advertising agency, be part of the team and grow towards a future career in Advertising and Video, going towards client management or a production coordinator role? If so, this Assistant job could be for you.
We are looking for a enthusiastic, razor-sharp, self motivated, detail oriented team player where no task is too small. You would be mainly working with our multi-tasking extraordinaire CEO to help get through countless emails and tasks to help boost his capacity. You will be updating our in-house staff and clients on his behalf using strong communication skills at times. Being detail oriented will be essential. Confidentiality and emotional maturity will be needed as you will be privy to a lot of company information. Secondarily you would be helping with updating our project management software and become a backup and assist on the producer side of our company as time allows.
This is a newly created position, our CEO needs additional help to take care of company needs, he is a creative who is organized and quite proficient in many areas. There will be some time in figuring out how best to work in tandem, could be more individual tasks given at first to allow him more focus on high level business needs and grow from there. Candidate will learn a great deal from this role, eventually leading to further opportunities within the company.
Responsibilities:
- Attend meetings and take detailed notes, providing action items lists
- Prioritizing email correspondence, communicate directly and complete first drafts to aid speed in communications for CEO
- Updating information and organizing using our robust project management software
- Plans, coordinates and ensures the CEO’s external schedule is followed and respected - knowledge of calendar and company shoots, keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO
- Prioritizes conflicting deadlines; handles matters quickly, proactively, and to completion
- Maintains discretion and confidentiality when dealing with inside company knowledge and financial information
- Drive CEO in company provided vehicle, at times so they can attend virtual meetings and attend to tasks - accompanying to local video shoots at times
- Running company errands, answering phone messages, receiving packages
- Arranging complex and detailed travel plans, from lose itineraries
- Assisting other departments as needed
This is a challenging position within a fast-paced creative environment. The perfect candidate would be a quick, intuitive, tech savvy college graduate (or someone seeking a fresh start) looking to work hard at establishing a career on the client/producer side of a Video Marketing Agency.
Qualifications
- Bachelor’s degree preferred or equivalent experience
- Proven work ethic and experience in past assistant-type work
- Knowledge of office type work and procedures
- MS Office, Google Drive and English proficiency
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail
- High technical ability and Comfortable with the Mac Platform
- Excellent verbal and written communications skills and follow through
- Exceptional problem solving ability
- Very strong interpersonal skills and the ability to build relationships
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Demonstrated ability to handle multiple priorities to meet deadlines in a fast paced environment using good time management skills.
- Be adaptable to various competing demands, able to enjoy being in a creative environment and demonstrate the highest level of customer/client service and response
Complimentary Experiences:
Billing, Accounts Receivable, Quick Books Online Experience, Knowledgable in Excel, Marketing Savviness, Digital Content Manager, Social Media Manager, Writing, Customer Service, Photography.
Additional information
BENEFITS
- Paid time-off: holidays, vacation and sick days.
- Health Insurance, Dental and Vision Insurance
- Opportunities for flex time, Internal training, mentorship, access to industry education.
APPLY NOW
IF INTERESTED IN THIS POSITION PLEASE FOLLOW THESE INSTRUCTIONS:
- Send a note to introduce yourself, please nothing generic we want to get a sense of who you are and why you are interested our position. Plus we'd like to see an example of your writing ability! Please include any "complimentary experiences" you may have (listed above, or above and beyond the list) you may have. --- If you don't live in the Virginia Beach area and you choose to apply anyway, please address this! This will be an in-person job. (I am sorry we don't provide a moving allowance for this position).
NEXT STEPS
Here at Jpixx we are a very close-knit community and we take our hiring process very seriously. We look at every application thoroughly - we will communicate through this job platform to keep communication alongside your application so make sure you have it routed to an email that you check regularly.
Because of the potential volume of applicants, and multiple job openings at this time, we will do our best to update and respond in a timely manner but please know that we appreciate your interest even if a position isn’t an immediate fit.
No phone calls, or unexpected visits, please - please message through the job app if needed, this will keep communications together. Thanks in advance!
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Jpixx LLC is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.