Public Relations & Marketing Program Associate
Public Relations & Marketing Program Associate
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
- Ringling Strategic Plan
- Ringling Equity Statement
- FSU's Equal Opportunity Statement
- FSU Diversity & Inclusion Statement
- FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
- Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
- Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
- Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
- Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
- Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
- High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
- Excellent communication and writing skills.
- Ability to multitask in a fast-paced, deadline-driven environment.
- Outstanding editing and proofreading skills.
- Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
- High comfort level with technology.
- Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
- A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
- Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
- Experience or internships in public relations, communications, marketing, sales, or other related field.
- Interpersonal and communication skills, to include the ability to interact with a variety of people.
- Ability to speak languages other than English.
- Experience working in Tessitura or database administration.
- Photography skills.
- Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University by clicking on the green Apply Externally button. Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.