Grants and Contracts Administrator - 117868
Responsibilities:
- Manages, directs and oversees pre- and post-award financial and research administration activities for the DHVI, research and development (R&D) contracts, primarily funded the by the National Institutes of Health (NIH). May also be responsible for managing grant portfolios and other foundation awards, as assigned. Performs a lead role in managing and coordinating projects, contracts, and task orders within the DHVI and with other Duke Departments.
- Manages all post-award research administration activities for the R&D contracts portfolio. Performs post-award activities and prepares all necessary documents, including but not limited to subcontract agreements; contract modifications; non-competing renewal budgets and submissions in Sponsored Projects System (SPS); contract re-competitions; budgets and re-budgets; monthly invoices; contracting officer authority (COA); cost accounting standards (CAS); fund code request, monthly financial reconciliation, reporting and testing; effort documentation and tracking; patient care financial tasks and reporting; procurement transactions; and routine or ad-hoc reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness.
- Manages all pre-award activities for the R&D contracts portfolio associated with indefinite quantity/indefinite delivery (IDIQ) task order contracts. This includes, but is not limited to preparation of budget workbooks, supporting documentation, business proposals, and all other documents required by the sponsor as well as internal requirements, such as SPS, etc. Involved with pre-award activities and responsibilities for the contract portfolio.
- Participates in internal or external audits by providing information and documentation as requested. Provides relevant information regarding background and/or processes that will be useful in the conduct of an audit.
- Interfaces regularly with Principal Investigators, laboratory managers and other researchers as well as financial management staff. Maintain liaison with financial administrators and managers in Departments external to DHVI. Maintain liaison with Office of Research Administration (ORA), Post Award Financial Management (PAFM) and the National Institutes of Health (NIH) regarding budgets, re-budget requests and other post-award activities. Serve as primary point of contact with these offices on all post-award matters regarding sponsor and institutional policy interpretation. Maintains constant communication channels with constituents to report and address any grant or contract-related administrative or compliance issue in a timely manner.
- Performs day-to-day award management for assigned Principal Investigators including, but not limited to purchase approvals, reconciliation of charges, analyses of financial statements, monthly reporting and effort monitoring. Responsible for the preparation of any and all documents required for execution of actions.
- As required, plans, coordinates and/or prepares financial analyses and reports for the Director/Assistant Director of the DHVI Finance Office. Provides input to the development, implementation, modification and management of Standard Operating Procedures (SOPs), as requested and/or appropriate.
- Accountability for the annual School of Medicine (SoM) research administration metrics. The specific metrics will be furnished upon receipt from the SoM. In general, the metric criteria include, but is not limited to, submission of timely close-out documents; effort and payroll correctness; adherence to ratio of non-salary cost transfer to total transactions, submission of timely attestations; etc.
Requirements:
- Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
- Certified Research Administrator preferred.
- Work generally requires three years of relevant grants and contracts experience