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Licensing and Marketing Coordinator

Gateway Licensing
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Licensing & Marketing Coordinator

Job Description

About Us

This position is employed by Gateway Licensing, with the employee working full-time, on-site at iApparel Brands LLC. iApparel Brands LLC, established in 2007, is a New York–based apparel company focused on building and scaling men's, women’s, and kid’s apparel businesses. iApparel operates a portfolio of high-velocity brands including Dickies, Von Dutch, Perry Ellis, Southpole, and Warner Bros. iApparel partners with major U.S. retailers to deliver trend-right product at scale. The team is hands-on, execution-driven, and built for people who move quickly, take ownership, and expect results.

 

Role Description

This is a full-time, on-site licensing and marketing role based in Manhattan, NY, working exclusively with iApparel Brands LLC. This is an entry-level position — we are looking for a person who knows how to drive business and keep things moving. You will own and manage relationships internally and externally with licensors and licensees. The right candidate has experience in marketing, and experience in licensing is a strong plus. You should be comfortable managing multiple projects at the same time, reacting quickly to tasks, and pushing your items forward in a fast-paced, high-volume environment. This is a highly visible role with real responsibility, on a lean, execution-driven team.

 

Objectives

  • Serve as a key point of contact for licensing activity across iApparel Brands LLC's portfolio — driving internal movement, tracking, reporting, and submissions from start to finish.
  • Build and manage relationships with external licensing partners (Licensors and Licensees), representing iApparel Brands LLC with professionalism and responsiveness.
  • Support brand marketing efforts, including influencer and talent coordination, to help execute high-velocity, trend-right go-to-market plans.
  • Create, maintain, and continuously improve Licensing SOPs to keep a lean, execution-driven team moving efficiently.

 

Reports To

  • Reports to Manager.
  • Partners and communicates with President and Owner.

 

 

Daily Activities

  • As a Licensee Coordinator — manages all company-licensed brands in partnership with Manager:
    • Submit all required reporting requests on time for Licensors (Placements, Forecasts, Finance, etc.).
    • Partners with Sales and Design teams to understand current activities and timelines.
    • Partners with Design team on all submissions and artwork requests.
    • Partners with Sales team to fill out and finalize all reporting requested by Licensor.
    • Assists Operations/Finance in quarterly royalty reporting and payment schedules.
    • Assists Manager on any Licensor requests/updates.
    • Assists Manager on any presentations required for Licensing.
    • Schedules and sets agendas for all Licensing status meetings, internally and externally.
    • Organizes all data, contracts, information, and communications on the company server to serve as depository records and for ease of access.

 

  • As a Licensor Coordinator — manages the family brands' licensing in partnership with Manager:
    • Delivers regular communications and updates to current Licensees.
    • Routes internally all Licensee submissions for timely approval or denial.
    • Organizes all data, contracts, and communications on the company server to serve as depository records and for ease of access.
    • Updates regularly all Brand PowerPoints and Brand guidelines with new activities and visuals.
    • Partners with Operations/Finance to secure all Licensee reports, royalties, and payments.
    • Requests and collects semi-annual forecasts from licensees using the forecast template.
    • Schedules and sets agendas for all quarterly and semi-annual meetings with Licensees.
    • Schedules and sets agendas for all quarterly and semi-annual internal Licensing review meetings with key company members.

 

  • As a Marketing Coordinator — manages social media platforms and websites and helps identify and execute new marketing opportunities:
    • Builds and manages brands' social media calendars.
    • Manages and updates brands' websites and brand decks.
    • Identifies and coordinates influencer and talent partnerships in support of brand marketing initiatives.
    • Manages day-to-day communications with influencers and talent, including outreach, scheduling, and deliverable tracking.
    • Identifies new possible marketing opportunities and presents to Manager.
    • Executes agreed-upon marketing plans.

 

Qualifications

  • Bachelor's degree in Marketing, Communications, Business, or a related field.
  • Experience in marketing required; experience in licensing is a strong plus.
  • Strong written and verbal communication skills.
  • Highly organized, with the ability to manage multiple projects and deadlines simultaneously.
  • Comfortable in a fast-paced, high-volume, execution-driven environment.
  • Proactive, ownership-oriented mindset — able to react quickly and keep tasks moving with minimal oversight.
  • Strong proficiency in Microsoft Suite, including Word, Excel, and PowerPoint.
  • Experience with Adobe Creative Suite (Photoshop, InDesign, and Illustrator) is a strong plus.