AP Procurement Clerk
- AP Procurement Clerk Job Description
Position Summary
Reporting to the Accounting Manager, the AP Procurement Clerk supports purchasing and accounts
payable operations. This position processes supplier invoices and payments, maintains vendor records,
and works with internal departments to ensure approved expenditures are processed accurately and on
time.
Key Responsibilities
* Manage the accounts payable process from invoice receipt through final payment.
* Review, code, and enter a high volume of supplier invoices and credit notes accurately and on
schedule.
* Match invoices to purchase orders and receiving records, resolving discrepancies before
payment.
* Coordinate invoice approvals, follow up on outstanding items, and prepare authorized payment
runs.
* Maintain accurate vendor information and respond to invoice, statement, and payment inquiries.
* Reconcile vendor statements, investigate outstanding items, and resolve payment issues.
* Maintain accounts payable records, support month-end activities, and contribute to AP and
procurement process improvements.
* Work closely with accounting and other departments to meet deadlines and follow established
procedures.
Qualifications and Skills
* Ability to take ownership of full-cycle accounts payable activities and organize invoices through
each stage of processing.
* Experience working with purchase orders and two-way or three-way matching.
* Strong attention to detail, with the ability to identify invoice mismatches, duplicates, and
discrepancies.
* Clear and professional communication with vendors and internal departments.
* Strong organizational, time-management, and problem-solving skills.
* Ability to manage multiple priorities in a fast-paced environment.
* Proficiency in Microsoft 365.
Education and Experience
* High school diploma required; an associate degree in accounting, finance, or business is
preferred.
* Some experience in accounts payable, bookkeeping, or procurement support is preferred.
* Previous accounts payable experience or CAPA certification is an asset but not required.