Administrative Assistant

ADMINISTRATIVE ASSISTANT/Family and Staff Support  - Full Time
St. Mary Catholic School, Ridgefield, CT

OVERVIEW:
Under the direction of the School Principal the Administrative Assistant is responsible for supporting school and Diocese of Bridgeport in its mission.  A variety of administrative duties with wide latitude for exercising discretion and judgment. Duties are related to the Principal’s roles and outside commitments. The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling confidential information and exercising discretion in handling related office and school matters at all times. This position is vital to the integrity and professionalism of the school’s office and its mission. This employee supports the goal of ensuring efficient operation of the school office and maintains an attitude of flexibility and confidentiality.

RESPONSIBILITIES:
· Supports the Catholic Mission of the school and a practicing Catholic in good standing.
· Maintains organized, clean, professional office environment.
· Works effectively with school community
· Pleasant, professional to all in person or on phone, ensuring proper sign in and Virtus trained.
· Assures timely communications
· Maintains  Student Information System daily -Maintains the student information system 
· Follows up with Principal appropriately for all excessive absences, tardiness etc.
· Schedules and processes field trip requisitions.
· Secures substitutes
· Tracks employee absences and personal days to support business manager .
· Adheres to year-end procedures for student records - mailings, recommendations, student files, etc.
· Assists with admissions process
· Assists with scheduling and coordination of, field trips, etc. -  take out , and etc. ?
· Receives, distributes, prepares mail appropriately.
· Oversees all administrative aspects of seminars including registration and confirmation take out.
· Participates in or assists in ensuring that all required information is completed,
  delivered in advance and available for the appropriate individuals.
· Maintain confidentiality at all times.
· Maintains school/office supplies; Ensures proper operation of equipment
· Produces a variety of communications
· Oversee students and families in office as required.
· In the absence of the school nurse, assists to the degree allowed
· Evening events occasionally (for example conferences and back to school night)
· Self-starter; well organized; work with a sense of urgency.
· Sound, professional judgment, behavior and appearance
· Continue learning - PD workshops, etc.

Assist admin team as needed

Responsible for dismissal manager and lunch order program 

Assist teachers with clerical needs
· Punctuality is a must at all times.

Coordinate hospitality as needed

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task.

QUALIFICATIONS:
· Practicing Roman Catholic in good standing
· High School Graduate or equivalent is required with 3-5 years’ Admin. Assistant experience
· Excellent communications - written, verbal, interpersonal skills
· Proficient in google andMS Office Suites as well as Canva

Physical/Mental Requirements: Requires walking, sitting, standing, bending, reaching, talking, handling, hearing, carrying, keyboarding, etc.  Able to lift as required in office and school building environments.

Travel Requirements: Must travel to school, meetings and/or local school related business.

Please complete all CT Reap Application Information to be considered for this job including sending a cover letter, resume and 3 letters of recommendation to ambrosior@smsridgefield.org.