Development Assistant

Job Description: Development Assistant

Position Title: Development Assistant
Organization: Veteran Build Foundation
Reports To: CEO
Status: Part-time 10-15 hours per week

Compensation: $15-17 per hour

Position Summary

The Development Assistant plays a key role in supporting the mission of Veteran Build Foundation by providing administrative, project management, and development support across both veteran-focused real estate initiatives and nonprofit fundraising efforts. This position helps coordinate affordable housing and veteran-centered development projects, assists with grant writing and funding opportunities, maintains strong relationships with community partners, and provides executive-level administrative support to the Foundation's Board of Directors.

The ideal candidate is highly organized, detail-oriented, an excellent communicator, and passionate about serving veterans through innovative housing and community development initiatives.

Key Responsibilities

Real Estate Development Support

• Assist in the coordination and management of veteran-focused real estate development projects from planning through completion.
• Track project milestones, timelines, budgets, and deliverables.
• Coordinate meetings with developers, contractors, consultants, government agencies, and community stakeholders.
• Prepare project documentation, reports, presentations, and meeting materials.
• Maintain organized records for development projects and regulatory documentation.
• Monitor project deadlines and follow up with internal and external stakeholders as needed.

Nonprofit Development & Fundraising

• Research, identify, and assist in preparing grant applications and funding proposals.
• Support grant reporting requirements and maintain funding compliance documentation.
• Track grant deadlines, submissions, reporting schedules, and funding opportunities.
• Assist with donor stewardship activities and fundraising campaigns.
• Maintain development databases and organize fundraising records.
• Help coordinate fundraising events and community engagement initiatives.

Community & Partner Relations

• Serve as a liaison between Veteran Build Foundation and community organizations, government agencies, veteran service organizations, donors, and strategic partners.
• Foster positive relationships with stakeholders through timely communication and follow-up.
• Coordinate partnership meetings and collaborative initiatives.
• Represent the Foundation professionally at meetings, community events, and networking opportunities when appropriate.

Board & Executive Support

• Manage and coordinate calendars for Board Members and executive leadership.
• Schedule board meetings, committee meetings, and special events.
• Prepare meeting agendas, board packets, minutes, and follow-up action items.
• Coordinate meeting logistics, including virtual meeting platforms and meeting locations.
• Maintain confidential board records and organizational documents.
• Track board member assignments and committee activities.

Administrative Support

• Maintain organizational files and records.
• Draft correspondence, reports, and presentations.
• Assist with special projects and organizational initiatives.
• Support office operations and administrative functions as needed.
• Ensure timely communication across internal teams and external partners.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Real Estate, Public Administration, Communications, or a related field preferred.
• Two or more years of experience in nonprofit administration, project coordination, real estate development, grant administration, or a related field preferred.
• Experience with grant writing or grant management is an asset.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with CRM, donor management, or project management software is considered an asset.
• Ability to maintain confidentiality and exercise sound judgment.
• Valid driver's license and reliable transportation may be required.

Preferred Qualifications

• Experience working with veterans, military families, or veteran-serving organizations.
• Knowledge of affordable housing, community development, or real estate development processes.
• Familiarity with nonprofit fundraising, grant compliance, and donor relations.
• Experience supporting executive leadership or boards of directors.

Core Competencies

• Organization and attention to detail
• Project coordination
• Professional communication
• Relationship building
• Time management
• Problem-solving
• Initiative and adaptability
• Collaboration and teamwork
• Integrity and confidentiality

Working Conditions

This position is primarily office-based with occasional travel to project sites, community meetings, fundraising events, and board meetings. Evening or occasional weekend work may be required to support Foundation events or board activities.

Mission Alignment

The Development Assistant is an integral member of the Veteran Build Foundation team, helping advance the organization's mission of creating housing opportunities, fostering community partnerships, and expanding resources that improve the lives of veterans and their families. Through strong project coordination, fundraising support, and stakeholder engagement, this role contributes directly to the Foundation's long-term impact and growth.